2725 Banny Jones Ave W. Columbia, SC 29170 [email protected] 803-799-1970
Promoting Abilities By Respecting Choice
Promoting Abilities By Respecting Choice
PROMOTING ABILITIES BY RESPECTING CHOICE
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The Continued History of Babcock Center’s Founder, Mary L. Duffie and

Dr. James Woods Babcock

During the past 25 years, Babcock Center has made the following contributions to South Carolina, the greater Columbia community, people with disabilities and their families:

In 1971, Mrs. Duffie signed a contract with the SC Department of Disabilities and Special Needs, formerly known as the Department of Mental Retardation, and Babcock Center became the first private community organization to receive funding from this agency.

In the early 1970s, Mrs. Duffie discovered a married couple with disabilities living in a chicken coop. She secured housing for them and this event would influence the work of Babcock Center for many years.

Mrs. Duffie immediately began working to meet housing needs of people with disabilities who were homeless or could no longer remain with their natural families. Babcock Center launched South Carolina’s first community residential services for adults with intellectual disabilities.

Babcock Center continued to pioneer community residential programs to prevent homelessness or institutionalization of people with mental retardation. In the late 1970s, the agency obtained funding to construct smaller, more home-like residences in local neighborhoods.

Babcock Center also led statewide efforts to seek employment for adults with disabilities. The agency’s professionals convinced local business leaders that people with lifelong disabilities could become valuable employees with proper training and support.

Today, nearly 5,000 adults with disabilities throughout South Carolina receive vocational training on a daily basis. Over 800 adults with autism, cognitive disabilities, head injuries, spinal cord injuries or related disabilities are employed in the marketplace and earn competitive wages. Babcock Center is the largest private provider of community services for people with severe lifelong disabilities in South Carolina.

Mrs. Duffie was the primary founder of the SC Human Service Providers’ Association. Today, this organization provides support to agencies and professionals who serve people with autism, intellectual disabilities, head injuries, spinal cord injuries or related disabilities. Throughout Babcock Center’s history, its professionals continued to first consider the wishes, choices and preferences of people with disabilities and their families.

Babcock Center established a Family Observation Committee to ensure quality standards of support and to make recommendations from a family perspective. This committee served as a role model for local family advisory councils throughout South Carolina and other states.

In 1975, the Richland/Lexington Mental Retardation Board – the forerunner of the Richland/Lexington Disabilities and Special Needs Board – was formed to serve as the single planning and service coordination point for families of people with disabilities in the greater Columbia area.

In 1988, Babcock Center Foundation was established to support Babcock Center through a variety of programs, including volunteer placements and fund-raising events. The foundation also sponsors regular meetings and special events for families who receive services from Babcock Center and works to meet needs of people with disabilities if no other funding source is available.

In 1991, Mrs. Duffie retired as President/CEO of Babcock Center, Inc., and Executive Director of the Richland/Lexington Mental Retardation Board. She began serving as Executive Director of Babcock Center Foundation on a full-time basis. Robert L. Bartles became President/CEO of Babcock Center and the agency continued to make progress in improving vocational and residential services for people with intellectual disabilities.

In 1993, a new agency – the South Carolina Department of Disabilities and Special Needs (SCDDSN) – was formed to give people with lifelong disabilities a voice at the highest level of state government. One year later, Risley E. Linder Sr. became President /CEO of Babcock Center.

The agency broadened its mission to provide services to people with autism, head injuries, spinal cord injuries and similar disabilities, intellectual disabilities and related disabilities.

Babcock Center also shifted its priorities to focus greater effort in areas of prevention and family support and to provide home-like alternatives when family care was not possible.

In keeping with its broader mission, Babcock Center became the first nonprofit community organization in South Carolina to serve people with severe head injuries or spinal cord injuries through  a contract with DDSN.

Babcock Center also opened Phoenix Center, a transitional center for adults with severe head injuries and launched supported housing efforts for adults with spinal cord injuries.

Summary of Progress

Today, newly led by President & CEO Thoyd B. Warren and Deputy Executive Director Donna Hall, Babcock Center offers great expectations and bright futures to over 800 citizens with lifelong disabilities. People with disabilities have the opportunity to advocate on their own behalf, to make choices about where to live, work and participate in leisure and other activities that contribute to their well-being and personal satisfaction. They have the right to learn the skills and receive the supports necessary to participate as valued members of our community. They are neighbors and are fully included in activities with individuals who do not have disabilities.

Dr. James Woods Babcock

Dr. James Woods Babcock was born in Chester, SC in 1856. After earning a medical degree from Harvard University, Dr. Babcock served as assistant physician at McLean Asylum in Somerville, MA.

In 1891, South Carolina’s Governor, Benjamin R. Tillman, appointed him Superintendent of the SC Lunatic Asylum. Through Dr. Babcock’s leadership, the state hospital established the first training school for nurses south of Maryland.

During his career, Dr. Babcock made many important contributions to medical science. He was responsible for the identification of Pellagra in the United States. Dr. Babcock was also the first physician to call attention to the enormous death rate from tuberculosis among patients in institutions for people with mental illness. He wrote many books and papers about medical services.

After leaving his post at the State Hospital in 1914, Dr. Babcock established and operated the Waverly Sanitarium in Columbia. Waverly performed a needed function by relieving some of the patient load from the State Hospital and served as a place where people with acute psychoses could find haven for short periods. From 1915 until his death in 1922, he also served as professor of mental diseases at the SC Medical College in Charleston.

Babcock Center, Inc. became a comprehensive service organization to meet the many needs of people with disabilities in the former facilities of Dr. Babcock’s Waverly Sanitarium. While this building has been demolished, the enthusiasm and commitment which characterized Babcock Center’s early efforts continues to be a driving force.

NOTICE OF PRIVACY PRACTICES

BABCOCK CENTER, INC.

Effective: April 14, 2003

THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.

This notice will tell you how we may use and disclose protected health information about you. Protected health information means any health information about you that identifies you or for which there is a reasonable basis to believe the information can be used to identify you. In the header above, that information is referred to as “medical information.” In this notice, we simply call all of that protected health information, “health information.” This notice also will tell you about your rights and our duties with respect to health information about you. In addition, it will tell you how to complain to us if you believe we have violated your privacy rights.

How We May Use and Disclose Health Information About You.

We use and disclose health information about you for a number of different purposes. Each of those purposes is described below.

For Treatment

We may use health information about you to provide, coordinate or manage the services, supports, and health care you receive from us and other providers. We may disclose health information about you to doctors, nurses, qualified mental retardation professionals (QMRPs), coordinators, psychologists, social workers, direct support staff and other agency staff, volunteers and other persons who are involved in supporting you or providing care. We may consult with other health care providers concerning you and, as part of the consultation, share your health information with them. For example, staff may discuss your information to develop and carry our your individual service plan. Staff may share information to coordinate needed services, such as medical tests, transportation to a doctor’s visit, physical therapy, etc. Staff may need to disclose health information to entities outside of our organization (for example, another provider or a state/local agency) to obtain new services for you.

For Payment

We may use and disclose health information about you so we can be paid for the services we provide to you. This can include billing a third party payor, such as Medicaid or other state agency (for example, the South Carolina Department of Disabilities and Special Needs or SCDDSN), or your insurance company. For example, we may need to provide the state Medicaid program information about the services we provide to you so we will be reimbursed for those services. We also may need to provide the state Medicaid program with information to ensure you are eligible for the medical assistance program.

For Health Care Operations

We may use and disclose health information about you for our own operations. These are necessary for us to operate BABCOCK CENTER and to maintain quality for the people we support. For example, we may use health information about you to review the services we provide and the performance of our employees supporting you. We may disclose health information about you to trainour staff and volunteers. We also may use the information to study ways to more efficiently manage our organization, for accreditation or licensing activities, or for our compliance program.

How We Will Contact You

Unless you tell us otherwise in writing, we may contact you by either telephone or by mail at either your home or your workplace. At either location, we may leave messages for you on the answering machine or voice mail. If you want to request that we communicate to you in a certain way or at a certain location, see “Right to Receive Confidential Communications” on page 3 of this notice.

Appointment Reminders

We may use and disclose health information about you to contact you to remind you of an appointment for treatment or services.

Treatment and Service Alternatives

We may use and disclose health information about you to contact you about treatment and service alternatives that may be of interest to you.

Health Related Benefits and Services

We may use and disclose health information about you to contact you about health-related benefits and services that may be of interest to you.

Babcock Center Directory

We may include your name, your location in our facility, your condition described in general terms, and your religious affiliation in our directory while you receive services. This information, except for your religious affiliation, may be released to people who ask for you by name. Your religious affiliation may be given to members of the clergy, such as a minister, priest or rabbi. If you do not want included in our facility directory, or you want to restrict the information we include in the directory, you must notify the Privacy Officer at 2725 Banny Jones Ave. West Columbia, S.C., 29170 of your objection.

Disclosures to Family and Others

We may disclose to a parent/guardian, personal representative, family member, other relative, a close personal friend, or any other person identified by you, health information about you that is directly relevant to that person’s involvement with the services and supports you receive or payment for those services and supports. We also may use or disclose health information about you to notify, or assist in notifying, those persons of your location, general condition, or death. If there is a family member, other relative, or close personal friend that you do not want use to disclose health information about you to, please contact the Privacy Officer at 2725 Banny Jones Ave, West Columbia, S.C., 29170.

Disaster Relief

We may use or disclose health information about you to a public or private entity authorized by law or by its charter to assist in disaster relief efforts. This will be done to coordinate with those entities in notifying a parent/guardian, personal representative, family member, other relative, close personal friend, or other person identified by you of your location, general condition or death.

Required by Law

We may use or disclose health information about you when we are required to do so by law.

Public Health Activities

We may disclose health information about you for public health activities and purposes. This includes reporting health information to a public health authority that is authorized by law to collect or receive the information for purposes of preventing or controlling disease. Or, one that is authorized to receive reports of child abuse and neglect. It also includes reporting for purposes of activities related to the quality, safety or effectiveness of a United States Food and Drug administration regulated product or activity.

Victims of Abuse, Neglect or Domestic Violence

We may disclose health information about you to a government authority authorized by law to receive reports of abuse, neglect, or domestic violence, if we believe you are a victim of abuse, neglect, or domestic violence. This will occur to the extent the disclosure is: (a) required by law; (b) agreed to by you or your personal representative; or, (c) authorized by law and we believe the disclosure is necessary to prevent serious harm to you or to other potential victims, or, if you are incapacitated and certain other conditions are met, a law enforcement or other public official represents that immediate enforcement activity depends on the disclosure.

Health Oversight Activities

We may disclose health information about you to a health oversight agency for activities authorized by law, including audits, investigations, inspections, licensure or disciplinary actions. These and similar types of activities are necessary for appropriate oversight of the health care system, government benefit programs, and entities subject to various government regulations.

Judicial and Administrative Proceedings

We may disclose health information about you in the course of any judicial or administrative proceeding in response to an order of the court or administrative tribunal. We also may disclose health information about you in response to a subpoena, discovery request, or other legal process but only if efforts have been made to tell you about the request or to obtain an order protecting the information to be disclosed.

Disclosures for Law Enforcement Purposes

We may disclose health information about you to a law enforcement official for law enforcement purposes:

a) As required by law.

b) In response to a court, grand jury or administrative order, warrant or subpoena.

c) To identify or locate a suspect, fugitive, material witness or missing person.

d) About an actual or suspected victim of a crime and that person agrees to the disclosure. If we are unable to obtain that person’s agreement, in limited circumstances, the information may still be disclosed.

e) To alert law enforcement officials to a death if we suspect the death may have resulted from criminal conduct.

f) About crimes that occur at our facility.

g) To report a crime in emergency circumstances.

Coroners and Medical Examiners

We may disclose health information about you to a coroner or medical examiner for purposes such as identifying a deceased person and determining cause of death.

Funeral Directors

We may disclose health information about you to funeral directors as necessary for them to carry out their duties.

Organ, Eye or Tissue Donation

To facilitate organ, eye or tissue donation and transplantation, we may disclose health information about you to organ procurement organizations or other entities engaged in the procurement, banking or transplantation of organs, eyes or tissue.

Research

Under certain circumstances, we may use or disclose health information about you for research. Before we disclose health information for research, the research will have been approved through an approval process that evaluates the needs of the research project with your needs for privacy of your health information. We may, however, disclose health information about you to a person who is preparing to conduct research to permit them to prepare for the project, but no health information will leave BABCOCK CENTER during that person’s review of the information.

To Avert Serious Threat to Health or Safety

We may use or disclose protected health information about you if we believe the use or disclosure is necessary to prevent or lessen a serious or imminent threat to the health or safety of a person or the public. We also may release information about you if we believe the disclosure is necessary for law enforcement authorities to identify or apprehend an individual who admitted participation in a violent crime or who is an escapee from a correctional institution or from lawful custody.

Military

If you are a member of the Armed Forces, we may use and disclose health information about you for activities deemed necessary by the appropriate military command authorities to assure the proper execution of the military mission. We may also release information about foreign military personnel to the appropriate foreign military authority for the same purposes.

National Security and Intelligence

We may disclose health information about you to authorized federal officials for the conduct of intelligence, counter-intelligence, and other national security activities authorized by law.

Protective Services for the President

We may disclose health information about you to authorized federal officials so they can provide protection to the President of the United States, certain other federal officials, or foreign heads of state.

Security Clearances

We may use health information about you to make medical suitability determinations and may disclose the results to officials in the United States Department of State for purposes of a required security clearance or service abroad.

Inmates; Persons in Custody

We may disclose health information about you to a correctional institution or law enforcement official having custody of you. The disclosure will be made if the disclosure is necessary: (a) to provide health care to you; (b) for the health and safety of others; or, (c) the safety, security and good order of the correctional institution.

Workers Compensation

We may disclose health information about you to the extent necessary to comply with workers’ compensation and similar laws that provide benefits for work-related injuries or illness without regard to fault.

Other Uses and Disclosures

Other uses and disclosures will be made only with your written authorization. You may revoke such an authorization at any time by notifying the Privacy Officer at 2725 Banny Jones Ave, West Columbia, S.C., 29170 in writing of your desire to revoke it. However, if you revoke such an authorization, it will not have any affect on actions taken by us in reliance on it.

Your Rights With Respect to Health Information About You

You have the following rights with respect to health information that we maintain about you.

Right to Request Restrictions

You have the right to request that we restrict the uses or disclosures of health information about you to carry out treatment, payment, or health care operations. You also have the right to request that we restrict the uses or disclosures we make to: (a) a family member, other relative, a close personal friend or any other person identified by you; or, (b) for to public or private entities for disaster relief efforts. For example, you could ask that we not disclose health information about you to your brother or sister. To request a restriction, you may do so at any time. If you request a restriction, you should do so to the Privacy Officer (2725 Banny Jones Ave. West Columbia, S.C., 29170, 803-799-1970) and tell us: (a) what information you want to limit; (b) whether you want to limit use or disclosure or both; and, (c) to whom you want the limits to apply (for example, disclosures to your spouse). We are not required to agree to any requested restriction. However, if we do agree, we will follow that restriction unless the information is needed to provide emergency treatment. Even if we agree to a restriction, either you or we can later terminate the restriction.

Right to Receive Confidential Communications

You have the right to request that we communicate health information about you to you in a certain way or at a certain location. For example, you can ask that we only contact you by mail or at work. We will not require you to tell us why you are asking for the confidential communication.

If you want to request confidential communication, you must do so in writing to Privacy Officer at 2725 Banny Jones Ave. West Columbia, S.C., 29170. Your request must state how or where you can be contacted. We will accommodate your request. However, we may, if necessary, require information from you concerning how payment will be handled. We also may require an alternate address or other method to contact you.

Right to Inspect and Copy

With a few very limited exceptions, such as psychotherapy notes, you have the right to inspect and obtain a copy of health information about you. To inspect or copy health information about you, you must submit your request in writing to Privacy Officer at 2725 Banny Jones Ave, West Columbia, S.C., 29170. Your request should state specifically what health information you want to inspect or copy. If you request a copy of the information, we may charge a fee for the costs of copying and, if you ask that it be mailed to you, the cost of mailing.

We will act on your request within thirty (30) calendar days after we receive your request. If we grant your request, in whole or in part, we will inform you of our acceptance of your request and provide access and copying. We may deny your request to inspect and copy health information if the health information involved is:

a. Psychotherapy notes;

b. Information compiled in anticipation of, or use in, a civil, criminal or administrative action or proceeding;

If we deny your request, we will inform you of the basis for the denial, how you may have our denial reviewed, and how you may complain. If you request a review of our denial, it will conducted by a licensed health care professional designed by us who was not directly involved in the denial. We will comply with the outcome of that review.

Right to Amend

You have the right to ask us to amend health information about you. You have this right for so long as the health information is maintained by us. To request an amendment, you must submit your request in writing to Privacy Officer at 2725 Banny Jones Ave, West Columbia, S.C., 29170. Your request must state the amendment desired and provide a reason in support of that amendment. We will act on your request within sixty (60) calendar days after we receive your request. If we grant your request, in whole or in part, we will inform you of our acceptance of your request and provide access and copying. If we grant the request, in whole or in part, we will seek your identification of and agreement to share the amendment with relevant other persons. We also will make the appropriate amendment to the health information by appending or otherwise providing a link to the amendment.

We may deny your request to amend health information about you. We may deny your request if it is not in writing and does not provide a reason in support of the amendment. In addition, we may deny your request to amend health information if we determine that the information:

a. Was not created by us, unless the person or entity that created the information is no longer available to act on the requested amendment;

b. Is not part of the health information maintained by us;

c. Would not be available for you to inspect or copy; or,

d. Is accurate and complete.

If we deny your request, we will inform you of the basis for the denial. You will have the right to submit a statement of disagreeing with our denial. Your statement may not exceed 5 pages. We may prepare a rebuttal to that statement. Your request for amendment, our denial of the request, your statement of disagreement, if any, and our rebuttal, if any, will then be appended to the health information involved or otherwise linked to it. All of that will then be included with any subsequent disclosure of the information, or, at our election, we may include a summary of any of that information.

If you do not submit a statement of disagreement, you may ask that we include your request for amendment and our denial with any future disclosures of the information. We will include your request for amendment and our denial (or a summary of that information) with any subsequent disclosure of the health information involved. You also will have the right to complain about our denial of your request.

Right to an Accounting of Disclosures

You have the right to receive an accounting of disclosures of health information about you. The accounting may be for up to six (6) years prior to the date on which you request the accounting but not before April 14, 2003. Certain types of disclosures are not included in such an accounting:

a. Disclosures to carry out treatment, payment and health care operations;

b. Disclosures of your health information made to you;

c. Disclosures that are incident to another use or disclosure;

d. Disclosures that you have authorized;

e. Disclosures for our facility directory or to persons involved in your care;

f. Disclosures for disaster relief purposes;

g. Disclosures for national security or intelligence purposes;

h. Disclosures to correctional institutions or law enforcement officials;

i. Disclosures that are part of a limited data set for purposes of research, public health, or health care operations

(a limited data set is where things that would directly identify you have been removed.

j. Disclosures made prior to April 14, 2003.

Under certain circumstances your right to an accounting of disclosures to a law enforcement official or a health oversight agency may be suspended. Should you request an accounting during the period of time your right is suspended, the accounting would not include the disclosure or disclosures to a law enforcement official or to a health oversight agency. To request an accounting of disclosures, you must submit your request in writing to Privacy Officer 2725 Banny Jones Ave, West Columbia, S.C., 29170. Your request must state a time period for the disclosures. It may not be longer than six (6) years from the date we receive your request and my not include dates before April 14, 2003.

Usually, we will act on your request within sixty (60) calendar days after we receive your request. Within that time, we will either provide the accounting of disclosures to you or give you a written statement of when we will provide the accounting and why the delay is necessary. There is no charge for the first accounting we provide to you in any twelve (12) month period. For additional accountings, we may charge you for the cost of providing the list. If there will be a charge, we will notify you of the cost involved and give you an opportunity to withdraw or modify your request to avoid or reduce the fee.

Right to Copy of this Notice

You have the right to obtain a paper copy of our Notice of Privacy Practices. You may obtain a paper copy even though you agreed to receive the notice electronically. You may request a copy of our Notice of Privacy Practices at any time. You may obtain a copy of our Notice of Privacy Practices over the Internet at our web site, www.babcockcenter.org. To obtain a paper copy of this notice, contact to Privacy Officer at 2725 Banny Jones Ave, West Columbia, S.C., 29170.

Our Duties

Generally

We are required by law to maintain the privacy of health information about you and to provide individuals with notice of our legal duties and privacy practices with respect to health information. We are required to abide by the terms of our Notice of Privacy Practices in effect at the time.

Our Right to Change Notice of Privacy Practices

We reserve the right to change this Notice of Privacy Practices. We reserve the right to make the new notice’s provisions effective for all health information that we maintain, including that created or received by us prior to the effective date of the new notice.

Availability of Notice of Privacy Practices

A copy of our current Notice of Privacy Practices will be posted at our Mary L. Duffie Administration Building (2725 Banny Jones Ave, West Columbia, S.C., 29170). A copy of the current notice also will be posted on our web site, www.babcockcenter.org. At any time, you may obtain a copy of the current Notice of Privacy Practices by contacting Privacy Officer at 2725 Banny Jones Ave, West Columbia, S.C., 29170.

Effective Date of Notice

The effective date of the notice will be stated on the first page of the notice.

Complaints

You may complain to us and to the United States Secretary of Health and Human Services if you believe your privacy rights have been violated by us. To file a complaint with us, contact the Deputy Executive Director or Privacy Officer at 2725 Banny Jones Ave, West Columbia, S.C., 29170. All complaints should be submitted in writing. To file a complaint with the United States Secretary of Health and Human Services, send your complaint to him or her in care of: Office for Civil Rights, U.S. Department of Health and Human Services, 200 Independence Avenue SW, Washington, D.C. 20201. You will not be retaliated against for filing a complaint.

Questions and Information

If you have any questions or want more information concerning this Notice of Privacy Practices, please contact the Privacy Officer by mail at 2725 Banny Jones Ave, West Columbia, S.C., 29170 or by phone at (803) 799-1970.